2024 SOUTH MAIN ELECTION: 11/14/23

The Board Treasurer is responsible for the association’s funds, securities, and financial records. He or she oversees billing, collections, and disbursement of funds and coordinates the development of the association’s proposed annual operating budget and reserve allocations. In addition, the treasurer is responsible for monitoring the budget, reporting on the association’s financial status throughout the year, and overseeing year-end reporting and any required audits.

• Manages and tracks association finances

• Prepares quarterly budget reports

• Reports on fiscal Issues at board meetings

• Balances bank statements

• Maintains the association’s tax-exempt status if necessary

• Files tax returns as needed

2024 SOUTH MAIN ELECTION: 11/14/23

The Secretary maintains the association’s meeting minutes and official records, reviewing and updating documents as required and ensuring they are stored safely and accessible to association members. He or she is responsible for providing proper notice of meetings and distributing documents, such as official records, agendas, and meeting minutes, on a timely basis to association members and/or their authorized representatives.

• Attends all association meetings

• Maintains clear and accurate meeting documentation, such as minutes, attendance sheets, sign-in forms, and other relevant documentation

• Creates meeting invites for all meetings of the board

• Distributes board meeting minutes within one week of the completed meeting

• Ensures bylaws are maintained

• Maintains an updated roster of active members monthly and shares it with officers and directors

• Holds the association accountable by recording agreed-upon plans

• Ensures contact information and their preferred contact method is on file for every board member

• Follows up with board members to ensure they’re fulfilling their commitments post-meeting

2024 SOUTH MAIN ELECTION: 11/14/23

The Communications Director is responsible for the internal and external communications strategy for reaching the district, media, and greater community.

• Manages association’s communication channels, such as newsletters, website, social media, and outreach and promotion of association events, activities, and efforts

• Maintains consistent brand voice and upholds brand integrity across all platforms

• Manages the content creation process for social media alongside the Arts Director

• Assists in the creation of digital, video, audio, and print content

• Manages media relations by uploading community events to local event calendars and sharing event plans with media partners

• Develops contacts with media members, influencers, and community leaders

• Develops, implements, and adheres to communications budget

2024 SOUTH MAIN ELECTION: 11/14/23

The Business Director is responsible for growing and maintaining the business and vendor memberships of the association. The primary duty is to increase memberships by marketing the association’s benefits to convert them into paying members.

• Promotes association business membership offerings at internal and external events

• Explains business membership and onboarding processes to receive all benefits

• Explains the association’s business levels as needed

• Follows up with new business members and attendees to ensure they feel welcome and included

• Establishes monthly & yearly goals to achieve the organization’s business membership objectives

• Initiates and manages strategic partnerships

• Develops strategies and programs to stimulate business engagement as a means of new subscriptions and renewals

2024 SOUTH MAIN ELECTION: 11/14/23

The Membership Director is responsible for growing and maintaining the individual and family memberships of the association. The primary duty is to increase memberships by marketing the association’s benefits to convert them into paying members.

• Promotes association membership at internal and external events

• Greets attendees at association meetings and events

• Explains meeting sign-in, membership, and communication processes

• Explains the association dues process as needed

• Follows up with new members and attendees to ensure they feel welcome and included

• Establishes monthly & yearly goals to achieve the organization’s membership objectives

• Initiates and manages strategic partnerships

• Develops strategies and programs to stimulate member engagement as a means of membership renewal

2024 SOUTH MAIN ELECTION: 11/14/23

The Arts Director is responsible for supporting the artistic vision and inclusivity of the South Main Arts District.

• Ensures consistency in design across all the online and offline marketing channels

• Adheres to brand guidelines

• Manages efficiency and quality in content production and collaborates with officers and directors to give feedback to Marketing Team

• Assists in the creation of digital, video, audio, and print content

• Works with business members to receive assets for website, social media, and newsletters

• Facilitates relationships with art vendors for participation in association events

• Provides contact information to Business Director for their follow-up on Vendor Association dues to activate involvement

2 POSITIONS OPENING NOVEMBER 2023

The two Events Directors coordinate with one another to direct the overall planning and strategy for live or virtual meetings and events for the association.

• Manages new and existing monthly events such as South Main Socials and Trolley Night

• Implements best practices and develops planning standards and procedures to uphold communication and organization

• Assists with the development of concepts, themes, and formats for the association that engages members, increase brand awareness, and grow revenue

• Develops a network of vendors for complimentary food and drinks at the monthly events

• Negotiates with venues, consultants, and vendors to secure rates that enhance budgets

• Approves the final selection of venues, catering, technology, and other event support services

• Reviews and approves contracts and has the responsibility for ensuring events stay within budget

• Works with Arts & Communications Director for the production of event materials, including newsletters, social media promo, event invites, and other public relations that go out to the district, media, and greater community

• Provides day-of-event coverage

• Facilitates volunteer event committees & manages event volunteers before and on day of event

• Oversees the post-event coordination: event breakdown and communication of systemic failures to the rest of the board